At Imaginet, we are firm believers in SharePoint Online. Not just for our clients, but us internally as well. SharePoint Online truly enables organizations like ours to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across our organization. And at Imaginet, we couldn’t be as nimble, efficient, and productive as we are without it.
SharePoint is our top expertise. We’ve worked with its roots in Microsoft CMS 2003, with all formal versions starting in 2007, as well as SharePoint Online as part of Microsoft 365.
So why did we at Imaginet choose SharePoint Online? There isn’t just one reason… there are actually many! Here are 8 reasons why we selected SharePoint Online over other platforms for all of our enterprise collaboration and content needs.
Reason #1: Any Device
With the rise of BYOD (bring your own device) in the workplace, our Imaginet staff and consultants are now using more device types than ever. In addition, we are expecting similar experiences across all of our devices, whether working from a desktop, tablet, or mobile device.
SharePoint Online provides us with a unified experience with cross-browser and cross-device support. This includes support for desktops, laptops, mobile devices, tablets, phablets, large interactive touch-screen devices, etc. With the convenience of SharePoint’s multi-device support, workers who can quickly access files and information are much more likely to use it. As a result, this helps in boosting the adoption rate and collaboration from our Imaginet team.
Reason #2: Any Place
Our Imaginet modern workers are always on go whether we are at home, the office, or a client’s site. To effectively collaborate, our Imaginet staff and consultants need seamless and speedy access to our shared content, when and where we need it.
Using SharePoint Online allows everyone at Imaginet, regardless of our location, easy and secure access to shared content without needing to install or log into additional software. This helps to reduce unnecessary delays while boosting collaboration and productivity across our team.
Reason #3: Simultaneous Collaboration
The ability to simultaneously collaborate on a document with multiple Imaginet team members is becoming increasingly important to us as the rate of business accelerates. Whether we’re collaborating on a sales pitch or jointly working on client project documentation, simultaneous collaboration is “a must” for us.
SharePoint Online allows multiple users to concurrently edit and share changes on a single document. As a result, the ability for simultaneous collaboration reduces document cycle time and promotes our Imaginet team collaboration.
Reason #4: Seamless Compatibility
A common problem we have found with other enterprise content solutions is that you may want to open or edit a document directly out on your content system, but you don’t have the right version of Microsoft Word, Excel, PowerPoint, etc. to open the file.
With SharePoint Online, we never have to worry about software versions. Our Imaginet staff and consultants can open their files without compatibility issues. As a result, our team members can focus on collaboration rather than file compatibility and software versions.
Reason #5: Centralized Security Control
When it comes to file sharing and collaboration, security is always top of mind for us. We want to make sure the right people have the right access to the right documents so that sensitive data doesn’t fall into the wrong hands.
To avoid these issues, SharePoint Online leverages the centralized security model of Microsoft Active Directory (AD). This greatly simplifies both the setup and maintenance of our document security control. As a result, our Imaginet IT admins can set and control security groups and permissions in one universal place and easily propagate them to all applicable locations.
Reason #6: Extended Network Sharing
Business doesn’t just happen within the four walls of our working space. Our business ecosystem includes clients, partners, vendors, outside contractors, and nontraditional workers. Our Imaginet staff and consultants need the ability to share documents both seamlessly and securely beyond the confines of our organization.
SharePoint Online easily provides the ability to externally share out specified documents with selected external workforces. This is done while allowing for centralized IT control and security to make sure the right people have access to the right documents, both inside and outside of our organization.
Reason #7: Rapid Findability
We need information, and we need it fast. The speed of finding what we need, quickly, is critically important for all roles within Imaginet.
SharePoint Online maximizes findability and discoverability by allowing our Imaginet team to locate what we need on any attribute (name, file content, date, tagged metadata, keywords) in the most natural and intuitive way possible. As a result, the faster we can find the related documents and information we need, the greater our ability to make knowledgeable, rapid business decisions for our company.
Reason #8: Sprawl Control
The volume of our information is growing at a rapid pace. Keeping control over our file sprawl has become an ongoing quest for Imaginet. The more documents we have to sift through to find what we want, the lower our team’s productivity.
SharePoint Online provides us with an out-of-the-box, auto-archive capability that has a set of programmable business rules. As a result, SharePoint Online allows us to completely control how, when, and where the auto-archiving occurs – a “set it and forget it” style administrative feature.
With the recent announcement of Microsoft Viva, Microsoft 365 users can expect an even better content management experience with Topics. It applies AI to identify knowledge and experts and organize them into shared topics. Find out more about how you can take advantage now.
Ready to Get Started?
As you can see, there are many business reasons why we at Imaginet choose SharePoint Online as our underlying platform for enterprise collaboration and content. From multi-device support to simultaneous collaboration, to centralized security control… SharePoint Online was an easy choice for us.
If you’re ready to get started with SharePoint Online (or if you’re ready to take your current SharePoint Online environment to the next level), just know that Imaginet is here to help you. Having a certified SharePoint partner by your side who has “been there, done that” many times before can help you maximize the benefits you can get from SharePoint Online. And this is where the Imaginet certified SharePoint experts come in. We have helped over 500 customers around the globe with all of their SharePoint needs since the first version of SharePoint was released. And we’re ready to help you, too.
Contact us today at email@example.com or 1-800-989-6022 to schedule a free virtual consultation to get started on your path towards your ideal enterprise collaboration and content solution with SharePoint Online.