Microsoft Teams introduced Live Events to broadcast video and meeting content to large online audiences in a familiar meeting format. Live Events bring streaming to a new level by encouraging engagement throughout the entire event lifecycle.

The decision to hold a Live Event instead of a normal meeting can seem confusing. What makes Live Events different from regular Teams meetings? 

Well, from an attendee’s perspective, not much so you are free to focus on the presentation content. An attendee becomes an audience member replacing default audio and video capabilities with a moderated Q&A. Behind the scenes there is a producer managing up to 10 presenters like a conductor to an orchestra seamlessly controlling the audience experience and keeping the presenters in rhythm in real-time. You can learn how to plan and deliver your first Microsoft Teams Live Event with us on January 27 to get a quick demo of these features.

All of this makes Live Events an excellent content delivery platform that comes free with the Microsoft 365 Enterprise license. But it still lacks features to make it a studio-quality production like creating customizable opening scenes and being able to share content from multiple presenters. The bright side of missing features is the user feedback Microsoft collects to improve the experience from front to back but that’s its own process and can take time to be released.

That’s where third-party tools can be used in unison to fill the gaps in functionality such as OBS Studio.

OBS Studio is a free and open source software for video recording and live streaming.What is OBS Studio?

To take your Microsoft Teams Live Event to the next level, many producers turn to OBS Studio. This is a free high-performance software for real-time video and audio capturing and mixing. Using OBS Studio was an adventure for me since I have never used any video or audio editing software. Luckily, the interface is intuitive, and their documentation is great so getting started is easy.

Image source: OBS Studio

What should I know before using OBS Studio?

OBS Studio has a variety of extensive features that work well with Microsoft Teams to create a studio-quality presentation, but with added layers of functionality comes complexity. The pain points I encountered when getting started were the learning curve and my PC.

Being able to customize every piece of your presentation in OBS Studio is a big plus which comes with more to learn. Luckily, you can get a lot out of it from having a basic understanding of the core features but leave a lot on the table when not using extensive software to its full potential.

Another limiting factor I encountered was the limitations of my own PC from running both Teams and OBS Studio. These are both resource hungry and at times can feel unresponsive so be sure to assess your hardware needs prior to presentation day. Addressing these needs beforehand means, that on presentation day, making last minute customizations of key features will be easier.

Key Features

The features that I found most beneficial in adding a more professional touch to my presentations are:

1. Scenes

These are layouts of your sources that you want to present at a given time. Being able to create an unlimited number of scenes makes deciding how to present your content much easier while also giving you control and variety. For example, the “Opening” scene and the “Presentation” scene.

2. Sources

These are the individual pieces of content that create a scene. A few examples of sources would be screen sharing, a webcam, or some images. There is a long lists of sources to choose from with each one having its own setting for precise control over the look and feel of your content.

Use OBS Studio to take your Microsoft Teams Live Event to the next level with customizations like scenes.

Use OBS Studio to take your Microsoft Teams Live Event to the next level with a long list of different customizations.

3. Virtual Camera

The virtual camera enables us to display our scenes from OBS Studio in Teams as if it was our webcam contents. The virtual camera is available out-of-the-box, however, a few settings in Teams need to be changed to use the virtual camera.

4. Studio Mode

This gives us full control of our presentation. Managing what is currently live and getting your next scene ready gives us a way to smoothly transition between our scenes. Switching between windows while screen sharing in Teams meetings always feels clunky, so having this is a significant improvement to help remove those small awkward pauses keeping your audience engaged.

Use OBS Studio to take your Microsoft Teams Live Event to the next level with Studio Mode and easily queue the next presenter and scenes for a better experience.

Nervous about planning your first Live Event in Microsoft Teams?

If you are nervous about planning your own Live Event with Microsoft Teams and OBS Studio, know that a little time invested goes a long way. You can test OBS Studio in your daily meetings to get a feel for creating managing scenes.

Imaginet has a free virtual webcast on Planning and Delivering Your First Microsoft Teams Live Event on Wednesday, January 27 at 12:00 PM (CST) to help ease your nerves. We’ll go over the important Live Event features, scenarios for internal and public audiences, event organizer tips, and more technical capabilities within Teams (like OBS Studio and Stream).

Free Resource: Microsoft Teams Live Event Checklist

Planning and delivering a live event can be daunting, especially for your first time. Imaginet developed a free Microsoft Teams Live Event Checklist to help event organizers (both new and experienced) to stay on track with easy-to-follow steps from beginning to end.

Get your free checklist

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Tyler Hatch

About Tyler Hatch

Tyler Hatch joined Imaginet's SharePoint Solutions and Application Development practices in 2019 after graduating from the Business Information Technology program at the Red River College. As a Cloud Solution Developer, he helps clients with their custom intranet solutions, and Power Apps and Power Automate flows. 

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