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Task management is the process of managing a task through its life cycle. It involves planning, assigning, testing, collaborating, tracking, and reporting. Task management helps individuals and teams plan out their day and achieve their goals.

However, many organizations use ad-hoc methods to manage tasks causing unnecessary delays when getting their job done.

In this blog post, we’ll show you how Microsoft 365 can improve the way you work. Learn how to add efficiencies back into your workday so you can focus on completing tasks sooner.

Watch the demo below to see effective task management in action.

Typical Challenges of Task Management

Tools are not suited for live up-to-date collaboration and tracking.

Difficulty communicating on the progress of work in multiple areas.

No central repository where assignees can see their outstanding tasks.

Delayed feedback on blocking issues or problems.

Many of our clients relied on Excel documents, back-and-forth email threads, and online survey tools to manage tasks. Any assigned tasks and their supporting documents were disjointed and stored across multiple locations. Team members spent too much time switching between different applications just to know what they needed to do for the day.  And communicating on progress also proved difficult causing delayed feedback on blocking issues or problems.

Tools used for day-to-day work – like Excel, Word, and emails – are not designed for task management. As a result of documents and conversations scattered across different systems, team members found it difficult to complete their day-to-day work.

Having a central repository to assign tasks, store supporting files, and provide progress updates in real-time means your teams can complete tasks sooner.

Effective task management using Microsoft 365

Effective Task Management in Microsoft 365

Microsoft 365 is a powerful productivity platform for task and project management. With tools like Tasks by Planner, team members are automatically notified via email when a task is assigned to them. When they open Planner in Teams, they can see all their tasks for the day. They can manage their deadlines and attach supporting documents for easy access and collaboration.

If an issue arises, they can submit a comment on the task card. Their manager gets notified in real-time and can help address the issue within that task. As a result of keeping everything organized in one place, team members can easily access everything they need for the day.

The video below walks through a retail example of how tasks go from the Head of Operations to the Frontline Worker.

Nestor – Head of Operations

  • Pushes tasks out to different stores.
  • Tracks overall progress of all the tasks and projects he sends out to the stores in an easy-to-digest manner.

Adele – Retail Manager

  • Oversees all the different projects that are planned.
  • Assigns and reviews the status of tasks.
  • Identifies workloads among resources and redistributes if needed
  • Organizes and groups tasks per store into different categories to be easier to plan the day.

Lynne – Frontline Worker

  • Most interested in what she must do for the day.
  • Sees her prioritizes to understand what’s expected of her.
  • Needs the details to do her work.
  • Updates and comments on her progress with management.
  • Keeps personal reminders for herself.

Ready to improve how you work?

Imaginet offers a complete suite of professional services to aid in your organization’s Microsoft 365 needs. From planning, architecture, migration, implementation, adoption, configuration, customization, and integration.

We will meet with your team virtually, determine your goals and needs, and design a solution so you can start improving how you work, wherever you are.

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Mercy-Anne Magundayao

Mercy-Anne Magundayao is the Marketing Manager at Imaginet. She has over 10 years experience in graphic design, B2B digital marketing, event management, and non-profit administration. When she's not immersing herself in the latest Microsoft technologies, she's enjoying Winnipeg's food scene and spending time with her pup, Bentley.

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