Ready to take control of your SharePoint Intranet? Instead of allowing it to grow uncontrollably, be equipped to stand against the rising tide of documents, sites, and teams. Put some rules in place to make it easier to find what you’re looking for at its correct source.

If you’ve taken a look at what you have, can visualize where you need to go, and are ready to reach out to experts to help guide you, Imaginet is here to help.

Our SharePoint Intranet projects always start with three core meetings:

  1. Kick-Off
  2. Introduction to Microsoft 365
  3. Site Taxonomy and Business Content Mapping Workshop

When you engage Imaginet for your first SharePoint Intranet project, it’s important to know that there’ll be many decisions to make in the coming weeks.

Before getting started, keep these in mind.

Your first questions will likely be:

  • What are we planning to build? A communication intranet for users? A file storage plan? Migration from File Shares to Team sites?
  • Do we require a Governance Committee to guide Microsoft 365 adoption throughout the organization?
  • What processes do we have that require some sort of automation or codification within the solution?

Starting a SharePoint Intranet project is a huge undertaking. It’s Imaginet’s job to listen to your needs, help you understand the technologies, and recommend the best solutions for your business.

 

Step 1: Meet the team, assign your decision maker. One of the first things we determine during our SharePoint Intranet kick-off meeting is who is accountable for making any decisions. Now, this does not mean this person will not reach out to their team and discuss, but at the end of the day, if a decision needs to be made, they are the go-to person.Step 1: Meet the team, assign your decision-maker.

At the kick-off meeting, one of the first things we determine is who is accountable for making any decisions. This doesn’t mean the decision-maker won’t reach out to their team and discuss. But at the end of the day, if a decision needs to be made, they are the go-to person.

This could also be a Governance Committee. We can help scope and set up this separate process.

 

Step 2: Learn about Microsoft 365, build ideas. Our second meeting will introduce your project team to a selection of features included with Microsoft 365. The purpose of this meeting is to get the project team thinking about the different possibilities available to integrate with your SharePoint Intranet solution.Step 2: Learn about Microsoft 365, build ideas.

Our second meeting introduces your project team to a selection of Microsoft 365 features. We want your project team to think about the different possibilities available to integrate with your SharePoint Intranet solution.

It can be as simple as using Microsoft Forms to collect feedback. Or as complex as integrating Power Apps to collect information that starts a chain of automated flows to run an integral business process.

This meeting is all about building ideas.

 

Step 3: Create the action plan. The third meeting in the initial SharePoint Intranet series is where the rubber hits the road. During the Site Taxonomy and Business Content Mapping Workshop, we'll start collecting the requirements to feed into our Information Architecture (IA) document. The IA document becomes the blueprint for the SharePoint Intranet sites we are going to build. We determine how they are connected, what is contained within them, and the different technologies we will use to help facilitate the delivery of the requirements.Step 3: Create the action plan.

This is where the rubber hits the road.

During the Site Taxonomy and Business Content Mapping Workshop, we’ll collect the requirements that feed into our Information Architecture (IA) document.

The IA document becomes the blueprint for the SharePoint Intranet sites we will build. We determine how they are connected, what are contained within them, and the different technologies we’ll use to deliver the requirements.

We’ll ask a lot of hard questions to try to poke holes in the requirements presented. Our goal isn’t to make you feel discouraged, but to help you gain a better understanding.

Something my team takes to heart is that anything is possible, it just requires time and money. We often find one or both of those items are more restricted than the requirements allow, and items get adjusted (as needed).

At the end of the session (or sessions depending on the size of the project), we’ll have an action plan. Plans change, of course. That’s why we have our wonderful Engagement Managers to ensure changes are accounted for and planned within the budget and timelines.

 

We are always looking for ways to improve and support your processes.

You may be surprised to present a new idea you may not have thought of. Or notice the simplification of a process puts more power in your user’s hands.

We want to provide the best for our clients so they leave happy. It’s how we keep getting return and long-term customers.

The last thing to remember is that, while there are many best practice articles and tips available, the best solution for your organization is what best fits your unique work processes and limitations.

Ready to get started?

We have worked with SharePoint since its roots in Microsoft CMS 2003, and with all formal SharePoint versions starting in 2007. This is our top expertise. We’ve provided implementation services for Microsoft 365 since its inception in 2010 and have experience in all Microsoft 365 workloads, like SharePoint Online.

As a Microsoft Gold Partner, Imaginet simplifies your organizational chaos by unifying your cloud-based products into a singular SharePoint Intranet experience.

Learn more

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Imaginet is your trusted technology partner who turns your business innovation ideas into reality. 20+ years | 1200+ satisfied customers | 2500+ successful engagements. Primary services include Web Application Development, Mobile App Development, and SharePoint consulting services, with additional specialties in Power BI & Business Intelligence, Office 365, Azure, Visual Studio, TFS, & Azure DevOps, Teams, and more. Located in the United States and Canada with services offered worldwide. Contact us today at info@imaginet.com or 1-800-989-6022.

Jesse Dyck

About Jesse Dyck

Jesse Dyck has over 10 years experience as a SharePoint Solutions Consultant. He has delivered custom intranet and internet solutions for various clients both large and small across North America.

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