Enterprise Content Management

Approach

Imaginet has completed hundreds of Enterprise Content Mangement solutions using our approach. We take the time to understand your organization's interdependent nature of users, content, and context to thoroughly craft a solution fit for your unique content needs.

Information Architecture

Focuses on organizing, structuring, and labeling content effectively and sustainably. First, you need to understand how the pieces fit together. A well-designed IA allows for all content to have a place within your organization over the course of its lifecycle and helps identify where new content types should go as your organization grows. IA also includes the identification of metadata (both structural and descriptive) for content types and how they should be applied.

Permissions and Security Map

Creates a classification system within sites & subsites to make it easier for users and visitors to navigate content. Taxonomy makes it possible to label structured and unstructured content to give business context to documents. It also makes it easier to organize, arrange, rearrange, search, and distribute content in various ways, like presenting relevant content to users and improving the search experience. Site Taxonomy is often presented via a visual diagram and can be hierarchical or flat (or a combination of both).

Governance Model

Help the correct users correctly access the correct content. Users can see a targeted experience with SharePoint permissions-based design. Example. two users can navigate to the same page but see different content based on their permissions, like edit or read-only. Permissions become very important when returning search results. If permissions are too liberal, sensitive documents can be viewed and changed. If permissions are too strict, users cannot find or use content relevant to them.

Site Taxonomy

Set of policies, roles, responsibilities, and processes that control how your organization’s business divisions and IT teams work together to achieve its goals. There are a variety of options to enable your governance policies across SharePoint and related services. Like naming conventions, guest access, tool restrictions, and classification of sites, groups, and files. Having a consistent framework to address new content, new organizational needs, and unknown changes are key to long-term sustainability.

Enterprise Content Management

Solutions

Imaginet is different. And how we work is different. When it comes to your next software technology project, don't hire typical consultants. Hire our Imagineteers... and experience the difference for yourself.

Microsoft 365 Collaboration Overview Workshop

We lead a workshop with your users to discuss “the art of the possible” and present use case scenarios in a fully populated Microsoft 365 demo environment.

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Content Assessment Workshop

We assess your content with an objective view to help you achieve a better understanding of your current structure and identify areas to improve.

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Business Requirement Captures Workshop

We capture all the necessary inputs to create an Enterprise Content Management and Knowledge Management implementation plan for your organization.

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